What does the rental fee include?
All indoor rentals include the venue, tables and chairs for indoors, A/V, podium and microphone if needed, and a catering kitchen. See Rentals at hsvbg.org for additional inclusions and more information.
What time can I come in to decorate my venue?
Your set-up time is determined by your contracted time on your rental agreement. Rentals are generally for 8 to 10 hours to include time for set-up, the event, and break-down.
When must our event end?
All events must end by 11:00 p.m. and venues must be vacated by 12:00 a.m., midnight. An hour is allowed between 11:00 p.m. and 12:00 a.m. for break-down. Rentals that last longer than the allowed time will be billed $500 for any portion of an hour and $200 for Security.
What if I need more time for my event?
Extra hours may be purchased through the Sales office; the rate is dependent on the venue. The renter may not enter the venue before the start time as stated on the rental agreement. An Event Lead must be on duty before a renter can take possession of a venue. Any violation of these terms will result in forfeiture of the damage deposit.
What does the Event Lead do?
The Event Lead oversees all aspects of the event to assure compliance with the rental agreement. They are there to make sure everything in the venue(s) works as you would expect: heat/air, A/V, lighting, etc. They will drive the shuttle when it is included in your rental. The Event Lead is your day-of point-of-contact for any issues related to the venue. One or more Event Leads will be assigned to your event.
Can the shuttle be used to bring my guests from the hotel?
No. Our shuttle is simply a golf cart and is for use on Garden property only. The shuttle can hold five people plus the driver (Event Lead). Shuttle availability is limited to one shuttle per rental.
Can I have my rehearsal in my venue?
Your rehearsal location is based on availability. A one-hour rehearsal may be arranged on a day before the wedding during Garden hours.
Is admission to the Garden included in my rental?
Admission for your guests is included during regular Garden hours for all rental venues except for the Pavilion and the Amphitheater.
Can I rent just an outdoor area for my wedding?
No. With the exception of a walk-in wedding, all outdoor rentals require an indoor rental that can be used in the event of inclement weather.
Does the Garden provide table linens?
No. The Garden does not provide linens, dinnerware, glassware, or serving ware. We do provide plastic wine and beer cups, free of charge, for clients hosting a bar. A Vendor list is available upon request.
What size table cloths do I need?
Our table sizes are 60” and 48” round, and 8’x30” and 6’x30” banquet. The length of the table cloth depends on the formality of the event and personal preference. Please consult your rental company for appropriate sized tablecloths for your event.
Will the Garden provide flowers for centerpieces or any other decorations for my event?
No. We are happy to provide a list of Vendors to help you make your event beautiful.
Can I hang something on the walls? From the ceiling?
No. Any draping, additional lighting, etc., must be installed on a free-standing system. Nothing can be attached to the walls – including Command Strips.
Can I move plants or furniture?
No. Existing furniture, plants, art work, and Garden-furnished décor cannot be moved. No exceptions.
Must I buy our alcohol from you?
Yes. The Garden holds a liquor license. Alabama state law requires the renter to purchase alcohol from the Garden for their event. Available alcoholic beverages, prices, and more information can be found in the Bar Packages info sheet, or through the Facility Rental office.
Can I provide Security/Bartenders for my event?
No. Security is provided by the Garden at the rate of $200 for four hours and is required for events going past Garden hours and/or events with alcohol. The Garden reserves the right to require extra Security as necessary. A bartender is required for every 100 guests at a rate of $175.
Who can caterer my event?
The Garden maintains a list of Approved Caterers. The renter is required to choose a caterer from the Approved Caterers list. Please contact Facility Rental for a copy of this list.
Does the Garden provide a photographer?
No. The Garden does not employ a photographer.
Are drones allowed to operate at the Garden?
Approval to operate a drone on Garden property must be granted by Facility Rental. The operator is required to have an FCC license.
Can I have my bridal portraits made at the Garden?
Yes. Arrangements must be made through the Facility Rental office. There is a fee for professional photography at the Garden (see Photography Application) with the exception of photography in conjunction with a rental. There is no fee required for professional photography for Garden brides.
Is there a fee for parking?
No. Parking is free and your sales representative will advise you on the best parking lot for your venue.
Is smoking allowed at the Garden?
We would prefer that our Garden guests do not smoke, but smoking stands have been provided outside of rental venues. Absolutely no smoking is allowed indoors.