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Wisely Choosing a Wedding Venue

A few simple questions and considerations when choosing a venue for your wedding event.

Bridal bouquetStart with the basics; determine if the venue you’re considering exemplifies the impression you desire for your guests to experience.  You may ask yourself, “Would I enjoy attending an event at this location?”  Next, make sure the venue is available on the date(s) you desire.  We find booking 12-18 months in advance is a good idea.  Then, make sure the venue can accommodate the number of guests you plan to host.  Also, does the venue have space for your wedding ceremony should you decide to get married on-site?  Is there a bride’s room?  Is there an area for the wedding party to dress or prepare?  Is there outdoor space and backup space if you outdoor event experiences inclement weather?

Next, the booking process, ask about deposits and processes to secure your date.  Find out the terms of the payment agreement such as when payments are due, what the refund policy is and what forms of payment are acceptable. Are there taxes or additional services fees?  Also, determine the amount of time you’ll need to have the venue space and don’t forget to consider time for your vendors to arrive, load-in, setup, take-down, etc.  This includes your decorators, florists, entertainment, catering, etc.  Is there a fee for additional time at the venue? Will security included? Are there parking fees?  Will a security deposit be required and what will be needed to reclaim the security deposit following the event?

Then, consider logistics, such as are tables and chairs provided?  Are linens, glassware and cutlery provided or will they need to be rented?  Does the venue have adequate heating and cooling?  Are there enough bathrooms for your guests? Is there a loading area for vendors and when do they have access to the venue?  Are there rules regarding the serving of cocktails?  Are there enough parking spaces for all of your guests?  If your venue has multiple rooms, is there signage to direct guests to your event space?

Finally, are you comfortable with the staff at the venue?

These are basics but should serve as a good guide in helping to make an informed decision when searching for a venue to host your wedding event.